Company Info
Domestic/Match
Mid sized business
Services
115000
Job description.
Overview.
We seek a highly organized and tech-savvy Executive | Personal Assistant fluent in Russian to join our American-Russian client’s Miami household in a largely WFH position. As the Executive | Personal Assistant, you will play a critical role in managing various administrative tasks, coordinating appointments, assisting with vendor management, and supporting household projects. This position requires exceptional communication skills, strong attention to detail, and the ability to work independently. The ideal candidate should be proficient in using technology. The family is American with European style of living. The ability to speak Russian fluently is essential – additional languages a plus, but not critical.
• Full-Time
• The schedule is fluid but will not exceed 40 hours per week and will predominately be Monday to Friday from 9:00 am to 5:00 pm. Candidates must be flexible to accommodate occasional after-hours needs
• Live-Out
• Start Date: ASAP
• Please note that no relocation assistance is offered, though the family is open to meeting candidates who wish to relocate to Miami, Florida. The family also has a New York connection. Responsibilities:
• Coordinate travel arrangements, including complex itineraries and accommodation bookings
• Coordinate online orders/returns as necessary
• Tracking refunds
• Act as a liaison between the family and vendors, ensuring effective communication and coordination
• Coordinate principals personal and professional schedules
• Manage principals contacts and communications and filing systems
• Help clarify and resolve credit card issues and disputes
• General errands, as needed
• No pet care is required, but pet friendly and willingness to manage pet care
• Perform various online tasks, leveraging technology to streamline processes
• Assist with household bids and projects, managing timelines and coordinating with contractors
• Assist with scheduling of children’s sports and extra curricular activities (primary responsibility however is borne by governess) • Assist with scheduling doctor appointments and managing appointments for the children
• Manage tasks associated with second homes
• Manage the housekeeper'(s) schedule and ensure tasks are completed efficiently •
Make appointments for the family’s pets (cat, dog) as needed
• Assist in organizing large parties for the family
• Assist principals in financial communications with accountants and lawyersOther ad hoc duties as assigned
Requirements:
• Must have at least five years of experience working in an administrative role or similar supporting a high-level executive or busy family
• Fluent in Russian and English (both written and spoken)
• Excellent references from past employers and longevity in past positions
• Must be authorized to work legally in the United States, passport a plus.
• Must have long-term intent
• An in-depth background investigation will be required
• Valid driver’s license and reliable transportation
• Excellent organizational skills and attention to detail
• Tech-savvy, proficient in using smartphones, Excel, and online platforms like Amazon, file management, shopping services, independent research competency, etc
• Strong communication and interpersonal skills
• Ability to work independently and manage time effectively, a shared time management app will be used with principals.
• Flexibility to accommodate occasional after-hours needs PHYSICAL REQUIREMENTS:
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position
• While performing the duties of this position, the employee is regularly required to stand, walk, use hands to manipulate, handle or feel, reach with hands and arms, talk, and hear
• The employee could be required to sit for long periods of time
• The employee is occasionally required to climb, balance, stoop, kneel, crouch, crawl, and the employee is occasionally required to lift up to 25 pounds Salary + Benefits:
• $115.000++ per year | DOE
• Medical Insurance or Stipend
• 10 paid vacation days
• 3 paid sick days
• 8 paid holidays
• Mileage and expense reimbursement
• Meals or meal allowance for any work outside of agreed hours
• Travel stipends(work-related travel)
• Year-end discretionary bonus
• 5-year anniversary bonus
• Education programs considered If you thrive in a fast-paced environment, possess exceptional organizational skills, and enjoy utilizing technology to streamline processes, we encourage you to apply for this position. Please submit your resume and a brief cover letter outlining your relevant experience and language skills